discloses our information gathering and dissemination practices for this website, our
mobile applications and other electronic services.
We recognize the importance of protecting your privacy and our policy is designed to
assist you in understanding how we collect, use and safeguard the personal
information you provide to us and to assist you in making informed decisions when
using our website, mobile applications, other electronic services, and through other
means that aggregately support our offerings. This policy will be continuously assessed
against new technologies, international best practices, general data protection and
privacy regulations as well as our clients' needs.
What Information Do We Collect?
When you access our products and services through our website, mobile applications
or other electronic services, you may provide us with two types of information: personal
information you knowingly choose to disclose that is collected on an individual basis
and website use information collected on an aggregate basis as you browse our
website or use our mobile applications.
1. Personal Information you Choose to Provide
When you contact us for additional information on any of our offerings, you will
be required to provide us with information about yourself.
If you choose to correspond with us through email, we may retain the contents of your
email messages together with your email address and our responses. We provide the
same protections for these electronic communications that we employ in the
maintenance of information received by mail and telephone.
Secure Socket Layer (SSL)
We use the SSL protocol which is a form of encryption that protects information being
transmitted over the Internet to prevent it from being tampered with during transit.
However, while we strive to protect the personal information submitted on our website or
mobile applications, we cannot warrant the security of any information transmitted by
How do we use the information that you provide us?
Generally, we use personal information for the purposes of providing information on the products and services as you may have requested, aiding our marketing and promotional efforts, improving our content and service offerings, customizing our website’s content, layout and services as well as other lawful purposes. These uses assist to improve our products and services and better tailor them to meet our clients’ needs.
Occasionally, we may also use the information we collect to notify you about important
changes to our website, mobile applications, new developments, and special offers we
think you will find valuable.
2. Website Use Information
Similar to other websites, our website utilizes a standard technology called “cookies”
(see explanation below) and web server log files to collect information about how our
website is used. Information gathered through cookies and Web server logs may
include the date and time of visits, the pages viewed, time spent on our website, and
the websites visited immediately before and immediately after your visit to our website.
What are Cookies?
A cookie is a very small text document, which often includes an anonymous unique
identifier. When you visit a website, that website’s computer asks your computer for
permission to store this file in a part of your hard drive specifically designated for
Each website can send its own cookie to your browser if your browser’s preferences
allow it, but (to protect your privacy) your browser only permits a website to access the
cookies it has already sent to you, not the cookies sent to you by other websites.
Browsers are usually set to accept cookies. However, if you would prefer not to receive
website will not function as effectively when viewed by the users. A cookie cannot
retrieve any other data from your hard drive or pass on computer viruses.
How do we use the information we collect from Cookies?
As you visit and browse our website, cookies are used to differentiate you from other
than is necessary for security reasons. Cookies, in conjunction with our Web server’s
log files, allow us to calculate the aggregate number of people visiting our website and
which pages of our website are most frequently visited. This helps us gather feedback
to constantly improve our website and better serve our clients. Cookies do not allow
us to gather any personal information about you and we do not intentionally store any
personal information that your browser provided to us via cookies.
IP addresses are used by your computer every time you are connected to the Internet.
Your IP address is a number that is used by computers on the network to identify your
computer. IP addresses are automatically collected by our web server as part of
demographic and profile data known as traffic data so that more relevant information
can be shared with you.
Sharing and Selling Information
We do not share, sell, lend or lease any of the information that uniquely identifies a
subscriber (such as email addresses or personal details) with anyone except to the
extent that is necessary to process transactions, provide services that you have
requested or as is required by law.
If third-party companies are contracted to perform services for us on our behalf, then
the contractual arrangement will require such companies to keep the information we
provide confidential and to only use such information to the extent of the authorization
How Can You Access and Correct Your Personal Information?
You may request access to all your personally identifiable information that we collect
online or otherwise and maintain in our database by emailing us at
Location of Your Client Record
Your client record, whether electronic or paper, is kept at the office of the HRMAJ. Paper
records forming part of your client record may also be kept in offsite storage. In
accordance with our recovery policies, your client record may be transferred to other
What about Legally Compelled Disclosure of Information?
We may disclose information when legally compelled to do so, in other words, when
we, in good faith, believe that the law requires us to do so, or where it is necessary for
the protection of our legal rights, to resolve disputes or enforce our terms and policies,
to the extent permitted under the law. We may also disclose account information when
we have reason to believe that disclosing this information is necessary to identify,
contact or bring legal action against someone who may be violating our Terms of
Service or to protect the safety of our users and the Public.
What About Other Websites Linked to Our Website?
We are not responsible for the practices employed by websites linked to or from our
website or the information or content contained therein. Links to other websites are
often provided solely as pointers to information on topics that may be useful to the
users of our website.
Please remember that when you use a link to go from our website to another, our
website, including websites which have a link to or on our website, is subject to that
website’s own rules and policies. It is highly recommended that you read the rules and
policies governing those websites before utilizing same.
By using our website, mobile applications and other electronic services you consent to
our collection, use and disclosure of your personal information as described in this
Our Commitment to Data Security
Please note that your information will be stored on the secure servers of our service
partners in accordance with global data compliance policies and technology. To
prevent unauthorized access, maintain data accuracy and ensure the correct use of
information, we have put in place appropriate physical, electronic, and managerial
procedures to safeguard and secure the information we collect online.
Limits On Time that Personal Information is Kept
The HRMAJ will hold your personal information as long as it is necessary or as required by
law. If or when the HRMAJ destroys the information, the HRMAJ will use safeguards to prevent
unauthorized parties from gaining access to the information during such process.
Our website allows users to voluntarily subscribe, unsubscribe or cease to utilize the
services. Consequently, future access to that service is conditional on the action taken.
From time-to-time our website requests information from users via surveys.
Participation in these surveys is completely voluntary and the user, therefore, has a
choice whether or not to disclose this information. Information requested may include
contact (such as name) and demographic details (such as Country of Residency).
Survey information will be used for the purposes of monitoring or improving the use
of, and measuring your satisfaction with, our products, services and corporate
Acquisition or Changes in Ownership
In the event that the website (or a substantial portion of its assets) is acquired, your
information may be deemed a part of those assets and may be transferred to the
email clients who have given us permission to do so. Generally, as a regular course of
[Implemented on: August 30, 2022]